The St. Vincent-St. Mary Athletic Booster Club respects your privacy and is committed to protecting the personal information you provide through our website.
This Privacy and Cookie Policy explains what information we collect, how we use it, how it may be shared, and the choices available to you.
This policy applies to the STVM Athletic Booster Club website, including the online membership registration, payment, communication preference, and related pages operated by the Booster Club only.
1. Information We Collect
We may collect information that you voluntarily provide when you:
- Apply for or renew a Booster Club membership
- Add members to a membership order
- Select a membership level or membership gift
- Make an online, check, cash, or in-person payment
- Update your contact or communication preferences
- Contact the Booster Club
- Participate in a survey, promotion, raffle, or Booster Club event
Depending on the service you use, this information may include:
- Your name
- Email address
- Membership level
- Membership gift selection and size or option
- Communication preferences
- Payment method
- Payment amount and payment status
- Check information, such as the name on the check or check number
- Transaction or confirmation numbers
- Other information you choose to provide
When you access the website, our hosting, database, and payment
service providers may automatically receive limited technical
information needed to deliver and secure their services. This may
include your IP address, browser user-agent information, and the
date and time of a request.
The Booster Club does not
use its website code to collect or store browser type, device
type, or operating system information in its membership database.
However, service providers such as Netlify, Oracle, or Square may
maintain technical logs according to their own privacy and
security practices.
2. How We Use Your Information
We use the information we collect to:
- Create, renew, and manage Booster Club memberships
- Process membership payments
- Provide membership gifts and benefits
- Confirm transactions and membership status
- Maintain membership and financial records
- Communicate about meetings, events, raffles, fundraising activities, and Booster Club business
- Respond to questions or support requests
- Manage email subscription preferences
- Prevent fraud, misuse, or unauthorized access
- Maintain and improve the website
- Comply with financial, accounting, tax, legal, or regulatory requirements
We do not and will not sell your personal information.
We do not use and will never use information collected through the website for third-party targeted advertising.
3. Payment Information
Online card and digital wallet payments are processed through Square.
When you make an online payment, payment information may be provided directly to Square. This may include your card information, billing information, payment amount, device information, and transaction details.
The Booster Club does not receive or store your payment card number, expiration date, or card security code. We may receive and retain limited transaction information from Square, such as:
- The payment amount
- The payment method
- The payment status
- The transaction date
- A Square payment or transaction identifier
Square's collection and use of information is also governed by Square's own privacy notices and terms.
Depending on your device and available payment options, you may also be able to use services such as Apple Pay, Google Pay, or Cash App. Those services may collect and process information according to their own privacy policies.
5. Managing Cookies and Browser Storage
Most browsers allow you to view, block, or delete cookies and stored website data through the browser's privacy or security settings.
Blocking cookies or browser storage may prevent certain parts of the website from working correctly, particularly the membership checkout and online payment process.
You can also use your browser's private or incognito mode to limit how long certain information remains on your device.
7. Email and Communication Preferences
Members and supporters may receive communications relating to:
- Membership administration
- Payment confirmations
- Booster Club meetings
- Athletic events
- Booster Club events
- Fundraising activities
- Raffles and promotions
- Other Booster Club announcements
Some messages, such as payment confirmations or important membership notices, may be necessary to complete or administer your membership.
You may update your communication preferences or unsubscribe from optional promotional communications by using an available unsubscribe or communication preference option or by contacting us directly.
8. Data Retention
We retain personal information for as long as reasonably necessary to:
- Manage memberships
- Complete transactions
- Maintain accurate financial and organizational records
- Provide membership benefits
- Resolve questions or disputes
- Prevent fraud or misuse
- Meet accounting, tax, legal, and regulatory obligations
Different types of information may be retained for different periods. Financial and transaction records may be retained longer when required for accounting, tax, audit, or legal purposes.
When information is no longer reasonably required, we may delete it, anonymize it, or restrict its use.
9. Data Security
We use reasonable administrative, technical, and organizational measures intended to protect personal information from unauthorized access, loss, misuse, alteration, or disclosure.
These measures may include:
- Encrypted website connections
- Restricted administrative access
- Authentication controls
- Access logging
- Payment processing through established third-party providers
- Limiting access to authorized Booster Club representatives
No website, database, or internet transmission can be guaranteed to be completely secure. You should use caution when submitting information online and contact us if you believe your information may have been compromised.
10. Your Choices and Privacy Requests
You may contact us to request that we:
- Confirm whether we maintain personal information about you
- Correct inaccurate membership or contact information
- Update your communication preferences
- Provide information about how your information is used
- Delete information that is no longer required
We will review and respond to reasonable requests as required by applicable law.
Some information may need to be retained for financial, accounting, tax, fraud-prevention, legal, or recordkeeping purposes. We may need to verify your identity before completing a privacy request.
Requests involving information processed directly by Square, Apple, Google, Cash App, or another third-party provider may need to be submitted directly to that provider.
11. Children's Privacy
The website is intended primarily for adults, Booster Club members, parents, guardians, alumni, supporters, and school community members.
We do not knowingly collect personal information directly from children under the age of 13 through the website.
If you are a parent or guardian and believe that a child under 13 has submitted personal information to us, please contact us so that we can review and, when appropriate, remove the information.
12. Links to Other Websites
The website may contain links to websites operated by the school, athletic programs, raffle providers, event ticket providers, social media platforms, sponsors, or other organizations.
The Booster Club is not responsible for the privacy, security, or content practices of websites that it does not operate. You should review the privacy policy of any third-party website before providing personal information.
13. Changes to This Policy
We may update this Privacy and Cookie Policy when our website, payment methods, service providers, or legal obligations change.
The updated policy will be posted on the website with a revised effective date. Your continued use of the website after an updated policy is posted means that the updated policy will apply to your subsequent use of the website.
14. Contact Us
Questions, requests, or concerns regarding this Privacy and Cookie Policy may be sent to:
St. Vincent-St. Mary Athletic Booster ClubEmail: athleticboosterclub@stvm.com
Website: stvmathleticboosterclub.org